Sanchaybook

At Sanchaybook, we take your privacy and the security of your financial data very seriously. This Privacy Policy describes how Sanchaybook Inc. ("Sanchaybook", "we", "our", or "us") collects, uses, shares, and protects your personal and business information when you use our platform and services.

1. Information We Collect

We collect information that you provide directly to us when you register for an account, upload financial documents (such as invoices and bank statements), or communicate with our support team. This includes:

Account Data: Names, email addresses, roles (Admin, Analyst, Branch Manager), and passwords.
Financial Data: Invoice numbers, client names, transaction amounts, bank statements, and reconciliation logs.
System Data: IP addresses, browser types, and interaction logs (Audit Trails) to maintain strict data isolation and compliance.

2. How We Use Your Information

The data collected is used strictly to provide the Sanchaybook service. Specifically, we use your data to:

- Process and reconcile bank transactions against open invoices.
- Generate financial MIS and Aging reports.
- Enforce Role-Based Access Control (RBAC) ensuring branch managers and analysts only see their designated zonal data.
- Track Promise-to-Pay (P2P) interactions.
- Improve our auto-matching algorithms.

3. Data Security and Isolation

Sanchaybook is built on a multi-tenant, role-isolated architecture. Data belonging to specific geographic zones is explicitly restricted from unauthorized internal personnel. We implement robust encryption at rest and in transit to ensure that sensitive financial statements are never compromised.

4. Contact Us

If you have questions about this Privacy Policy or how your data is handled, please contact our data protection officer at privacy@sanchaybook.com.